Employee Privacy Policy

This Employee Privacy Policy describes how Belong Health (collectively, “Belong Health,” “we,” “us,” or “our”) collects, uses, and shares Personal Information about you before, during, and after your working relationship with us. It applies to all permanent and temporary employees, workers, contractors and any other individuals who are working for us but are not directly employed (“staff member” or “you”).

Please read this Employee Privacy Policy carefully. If you have any questions, please contact legal@belong-health.com. If you are visually impaired, you may request that your supervisor read this Privacy Policy to you.

What information we collect about you and why we process your information:

We collect, maintain, and use different types of Personal Information in the context of our employment relationship or potential employment relationship with you. The following provides examples of the type of information that we collect from you and how we use the information.

Unique identifiers

Name, signature, address, telephone email, account name, SSN, DL number, passport number, online identifier, IP address

To address and identify the employee, complete forms and process applications, employee notifications, payroll and benefit purposes, etc.

Government ID number

Social security number, passport number, driver’s license or state identification card number

To address and identify the employee, complete forms and process applications, employee notifications, payroll and benefit purposes, etc.

Physical description

Physical characteristics or description

To address and identify the employee and to complete forms

Financial information

Bank account number, credit card number, debit card number, or any other financial information

Payroll purposes and employee travel and expense reimbursements

Health/medical information

Medical information or health insurance information

Submit and process medically related requests, such as FMLA, STD, LTD, LOA, reasonable accommodation and workers compensation claims

Insurance information

Insurance policy number, health insurance information

Proof of medical insurance for opt out or medical premium insurance waiver credit

Protected class data

Characteristics of protected classifications under California or federal law, including: race, ancestry, national origin, age (40 years or older), marital status, sex, sexual orientation, medical condition, disability, genetics, and veteran or military status

Military Leave as required by USERRA and forms processing-EEO-1 self-ID form (optional)

Internet activity

Internet or other electronic network activity information, including, but not limited to, browsing history, search history, and information regarding a consumer’s interaction with an internet website, application, or advertisement

To ensure usage of company provided computers is compliant with policy and to maintain internet security

Geolocation data

Geolocation data

To allow the use of multi-factor identification

Audio, visual, olfactory information

Audio, electronic, visual, thermal, olfactory, or similar information

To ensure employee safety

Employment information

Professional or employment-related information

Annual training requirements, performance evaluation, letters of recognition and awards, disciplinary documentation

Education information

Personally identifiable education information that is not publicly available (e.g. grades, financial aid)

Tuition reimbursement program


Inferences drawn from any of the information identified in this subdivision to create a profile about a consumer reflecting the consumer’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes

If the employee participates in a predictive index assessment, the Company may use inferences from such assessment to gain insight into the employee’s workplace performance behavior


In addition to the information that we collect from you directly, we may also receive information about you from other sources, including third parties, business partners, our affiliates, or publicly available sources. For example, if you submit a job application, or become an employee, we may conduct a background check or collect information from your references or previous employers.

How we collect your information

We collect Personal Information about you through the application and recruitment process, either directly from candidates or sometimes from an employment agency or background check provider where background checks are permitted. In addition, we may sometimes collect additional information from third parties including former employers, personal and professional references, credit reference agencies or other background check agencies, or government agencies (where permitted).

We will also collect additional Personal Information in the course of job-related activities throughout the period of you working for us. This may include monitoring communications and use of company IT equipment and systems, or from other staff members or supervisors.

How we monitor the use of company IT equipment and systems

In the course of conducting our business, we may – under conditions permitted by applicable law- monitor employee activities and our premises and property. We may monitor activity for the protection of employees and third parties, and to protect against theft, vandalism and damage to Belong Health’s property. These measures do not aim at controlling the working activity of the individual employee. Recorded images are typically destroyed and not shared with third parties unless there is suspicion of a crime or wrongdoing, in which case they may be turned over to the police, or other appropriate government agency or other appropriate third parties.

Additionally, where permitted by law, Belong Health has the ability to monitor all business communications, including, without limitation, phone, internet browsing, email, instant messaging, and VoIP. For the purposes of your own personal privacy, you need to be aware that such monitoring might reveal sensitive personal information about you if you include such information in a business communication. By carrying out such activities using Belong Health’s equipment or facilities you acknowledge that sensitive information about you may be revealed to Belong Health by such monitoring.

How we use your Personal Information

In addition to the purposes and uses described above, we use your Personal Information for the following purposes:

  • To administer your relationship with us, including fulfilling any obligation that we have to provide you with compensation or benefits;
  • To carry out our business effectively;
  • To comply with laws or regulations to which Belong Health is subject;
  • To comply with our contractual obligations;
  • To detect and prevent fraud or crime;
  • To enforce, exercise, or defend legal claims;
  • To investigate potential misconduct;
  • To keep your Personal Information and that of other staff members secure and to prevent unauthorized access, loss, damage, destruction or corruption of data. This may include monitoring communications and use of company IT equipment and systems;
  • To plan, organize, and carry out administration tasks within Belong; and
  • To protect Belong Health’s interest, including protecting Belong Health’s property and trademark.

Who we share your Personal Information with

We do not sell your Personal Information. In addition to the specific situations discussed elsewhere in this policy, we share your Personal Information in the following situations:

  • Affiliates and Business Transfers. We may share information with our affiliates. If another company acquires, or plans to acquire, our company, business, or our assets, we will also share information with that company, including at the negotiation stage. 
  • Legal or Regulatory Requests and Investigations. We may disclose information in response to subpoenas, warrants, or court orders, or in connection with any legal process, or to comply with relevant laws or regulations.  We may also need to share your Personal Information with tax authorities, courts, regulators, the police and other governmental authorities where we are required or permitted to do so by law.
  • Other Disclosures. We may disclose certain information such as name, work contact details (including your workplace ID photo), training and qualification records, certifications, and other information about your work arrangements to other entities, such as professional advisers (including lawyers, auditors and accountants), professional bodies, and regulatory authorities in the normal course of business.
  • Other Disclosures with Your Consent. We may ask to share your information with other unaffiliated entities who are not described elsewhere in this privacy notice.
  • Protection of Belong Health or Others. We may share your information in order to establish or exercise our rights, to defend against a legal claim, to investigate, prevent, or take action regarding possible illegal activities, suspected fraud, safety of person or property, or a violation of our policies.
  • Service Providers. We may share your information with service providers. For example, we may share your Personal Information with payroll administrators, pension administrators, IT service providers, training providers, benefits providers, marketing/events agencies, and recruitment agencies.

If you have any objections to the disclosures of your Personal Information or you would like more information about this, please contact your HR representative.

How we keep your data secure

We maintain reasonable physical, technical and procedural safeguards that are appropriate to the sensitivity of the Personal Information in question. These safeguards are designed to help protect your Personal Information against loss, unauthorized access or disclosure, modification, or destruction.  While we use reasonable efforts to protect your Personal Information, we cannot guarantee the security of your Personal Information. In the event that we are required by law to inform you of any privacy or security event relating to your Personal Information we may notify you electronically, in writing, or by telephone, if permitted to do so by law.

Your rights

You can make the following choices regarding your Personal Information:

  1. Online Tracking.  We do not currently recognize automated browser signals regarding tracking mechanisms, which may include "Do Not Track" instructions.


The following additional information relates to our privacy practices:

  • Third Party Applications/Websites.  Our website may include links to websites or applications that are owned or operated by third parties, such as Greenhouse for job applications. Please note that any Personal Information that you provide to such third parties will be governed by their privacy policies, and we have no control over or responsibility for their privacy practices. We encourage you to review the privacy policies of any third-party website or application for details about what information is collected and how it is used and/or disclosed prior to providing any Personal Information.   
  • Changes to This Employee Privacy Policy. We may change our Employee Privacy Policy and practices over time. To the extent that our policy changes in a material way, the policy that was in place at the time that you submitted Personal Information to us will generally govern that information unless we receive your consent to the new employee privacy policy. Our Employee Privacy Policy includes an “effective” and “last updated” date. The effective date refers to the date that the current version took effect. The last updated date refers to the date that the current version was last substantively modified.
  • Children.  Our Site is not directed to children under the age of majority. We do not knowingly collect information from children or other individuals who are not legally able to use our services.  If we obtain actual knowledge that we have collected information from a child under the age of majority, we will promptly destroy that information, unless we are legally obligated to retain the information. We do not knowingly sell the Personal Information of minors under 16 years of age or market our products or services to minors under 16 years of age.
  • Accessibility. If you are visually impaired, you may access this notice through your browser’s audio reader.

Contact Information

If you have any questions, comments, or complaints concerning our privacy practices please contact us at:

Email: legal@belong-health.com

Mail: Belong Health, Inc.201 King of Prussia Road, Radnor, PA 19087